Managing Creativity and Change as a Project Manager

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Managing Creativity and Change as a Project Manager

Each task in your project has its own requirements. Some tasks are very straightforward and need to be performed in fairly specific ways; others require a measure of independent thinking on the part of your team. The bottom line, however, is that you should be open to creativity in general and your team should know it. When a project manager receives suggestions from the team regarding ways to streamline the project or to improve the quality of the project in general, they should be taken seriously.

Being open to creativity doesn’t mean changing the Gantt chart every time someone on your team thinks they have a better way of doing things. It just means you’re open to bettering the project based on the observations and analysis of the people who are working on it. An added benefit of accepting creativity is that it causes your team to start thinking critically about the tasks they’re working on: This is important because project planning isn’t always perfect, and you want your team to point out any potential issues whenever they encounter them. As a project manager, you need to decide which suggestions warrant making changes to your plan, but always praise your team for bringing suggestions to your attention.

When it comes to project management, change is often dreaded. Change can mean extending the project completion date, adding additional tasks, tying up additional resources, etc. So, even though creativity is a good thing, it’s often feared by project managers because of the implications it has on the project’s logistics.

Generally, when you allow your team to incorporate creativity into their tasks, you get one of these two types of suggestions:

The first type makes sense: People don’t like taking redundant or unnecessary steps to complete a task, because that simply means more work. When people start thinking creatively they may be able to identify and eliminate such unnecessary (and potentially frustrating) steps–and this is something that will benefit the project. The only change you might have to make in this situation is to mark a task completed ahead of schedule. You should be careful to identify that the change is one that streamlines a task rather than cuts corners on it.

The second type of suggestion, the one that points out some sort of problem or conflict with the task, is also to your advantage even though it’s more likely to require change. Your team members are presumably experienced, or even experts, in their fields, so they may be able to identify problems with a task that other people missed. Sometimes this means adding additional tasks to a project or extending the completion date, but in the end you need to look at it as actually minimizing change: It takes a lot less to fix a problem early on rather than near the end of the project.

There are a lot of simple ways for project managers to show their team that they’re open to creativity:

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Managing Creativity and Change as a Project Manager

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